Job Description

Description

Are you passionate about research and innovation?

 

Are you searching for a meaningful career in support of work that provides impactful contributions to space, defense, and other areas of national interest?

 

Would you like join a team that encourages knowledge sharing, continual learning, and personal growth?

 

 

If so, we're looking for someone like you to join our team at APL.

 

We are seeking a proactive, self-starter to provide high-impact support that ensures the seamless operations of the Research and Exploratory Development Mission Area (RED MA).  The primary objective of the RED MA is to discover and pioneer innovative breakthrough technologies by way of advanced research.  You’ll be a key contributor on a multi-disciplinary team, supporting groundbreaking solutions for complex challenges.

As the RED Mission Area Executive Administrator you will…

• Lead a broad range of administrative duties and operational tasking across the RED MA, primarily supporting the Mission Area Executive (MAE), while also supporting the Program Area Managers, Program Managers, and Chief Scientist, as needed. Administrative duties include, but are not limited to:  complex calendar management, meeting coordination, presentation and communication preparation and editing, travel coordination, expense reimbursement, memo and form preparation, and discretionary budget tracking and allocation.
• Lead coordination functions of people (ranging from staff, to APL leadership, to VIPs and sponsors) and information flow through the RED MA Office. Interface with sponsors and their representatives directly to collect presentation information, ensure appropriate clearances are received, and coordinate all other logistics.
• Anticipate and plan the rhythm of the MA business initiatives; proactively planning, organizing, scheduling, and managing the logistics for internal and external meetings as well as RED MA initiatives and events, ensuring their success.
• Develop processes and provide oversight needed to ensure consistent execution, tracking, reporting, maintenance, and streamlining of MA operations, including business intelligence and customer engagement processes.
• Support MA briefings for Program Management Reviews (PMRs). Track PMRs, technical reviews for the RED MA programs, and RED MA metrics.
• Work collaboratively with the Business Operations group; leveraging appropriate resources to expedite, streamline, or otherwise improve support to MA operations.
• Collaborate with other administrative staff to ensure a cohesive administrative team across the REDD organization, to include backfilling and workload sharing, as needed.
• Exhibit an innovative mindset, proactively identify opportunities to contribute, and seek to identify and mitigate risk.
• Promote a positive and productive work environment.
• Independently initiate and conduct special projects as required and other duties as assigned.

Qualifications

You meet our minimum qualifications for the job if you…

 

• Possess a Bachelor Degree in a business-related field or relevant professional-level experience.
• Have a minimum of 6 years of significant practical administrative experience in a professional environment, with extensive knowledge of administrative processes and executive-level support as well as experience supporting program management processes.
• Are highly organized and able to prioritize multiple (often competing) responsibilities.
• Demonstrate strong commitment to detail, follow-up, and follow-through.
• Have excellent communication (oral and written) and interpersonal skills; able to interface effectively and professionally with sponsors, APL leadership, and APL staff, consistently exercising sound judgment, discretion, diplomacy, and tact in all exchanges.
• Are high performing with demonstrated ability to work independently with only consultative direction.
• Are comfortable operating in a fast-paced, dynamic environment while remaining calm, flexible, resourceful, and efficient.
• Demonstrate the ability to independently analyze, summarize, and make recommendations on processes, procedures, and project-related activities.
• Are forward-thinking, seeking opportunities to create improvements, propose and test solutions, and implement appropriate changes.
• Are proficient in the MS Office Suite, able to quickly and comfortably learn internal systems, and curious-minded with a desire to continue to grow/develop new skills as the job demands.
• Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information.  Eligibility requirements include U.S. citizenship.

 

You will exceed our minimum requirements if you…

• Are knowledgeable of APL practices, procedures, and services.
• Have experience working with classified programs, to include review and distribution of products on internal and external classified systems.

 

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

 

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.

About Us

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

 

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

 

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$27.70 Hourly

Maximum Rate

$45.00 Hourly

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