Job Description

LAKESHORE'S MISSION:
Transform individuals to strengthen our communities through innovative and accessible learning.

Full-time Benefits Include:
Competitive health, dental, vision insurance
Up to $3,000 in tuition reimbursement annually | Professional development and growth opportunities
6.9% Wisconsin Retirement System (WRS) savings - matched dollar for dollar | 403(b) and 457 retirement savings options
College paid life and disability insurance | Health and dependent care Flex Spending Accounts
Onsite fitness center and walking path | Up to 8 weeks paid New Child Leave
Onsite wellness screenings

Lakeshore also offers generous paid time off starting with 10 days of vacation, 9 days of sick time, 6 days of personal leave,
10 holidays, and a one-week winter break.

Additional Perks:
Local discounts on food, entertainment, and events | Discounts on cell phone plans and rental cars
Common Read events | Culinary experiences from onsite emerging chefs | Identity theft protection
“Dress for your day” | Employee recognition and appreciation events
Campus closed six Fridays during summer

Benefits begin the first of the month coinciding with or following hire.
For additional information on our vast array of benefits, read through our benefits guide.

SHIFT: Day/evening/weekend hours | Flexible based upon the needs of the College

LOCATION: Lakeshore College – Cleveland, Wisconsin

POSITION SUMMARY: Responsible and accountable for the fixed asset system. Responsible for capital projects fund budgeting and processing budget transfers. Responsible for creating, validating, and sending out purchase orders. Assist Grants and Budget Accountant with grant accounting and grant budget activities. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.

REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL JOB FUNCTIONS (Other duties may be assigned):

(45%) Capital Equipment Accounting and Budgeting

• Responsible and accountable for the fixed asset accounting system and the capital project fund budgeting process for the college.
• Process, verify, maintain, and reconcile the fixed asset subsystem with the general ledger, analyze and resolve variances within accounts and funds.
• Analyze and reconcile fixed asset financial reports.
• Conduct periodic physical inventory by division/department of fixed assets and resolve any discrepancies.
• Assist budget managers in the capital budgeting process.
• Create reports and analyze variances found in capital budgeting.
• Monitor equipment purchases for correct accounting standards and assist budget managers as needed.
• Maintain budget spreadsheets for tracking purchases and budget transfers.
• Validate and process budget entries and transfers.
• Approve all assets disposal requests before assets are offered for sale or scrapped.
• Assist with asset sales as needed.
• Reconcile disposal forms, sales proceeds, and equipment inventory.
• Assist Director of Facilities with tracking construction projects budgets and payments.

(35%) Grant Accounting

• Post budget journals and transfers. Prepare budget modifications. Reconcile budget activity.
• Prepare monthly grant claims reports; gather information for claim disputes and resolve.
• Track and reconcile grant receivables.
• Perform internal audit of grant expenditures and prepare information for annual Single Audit.
• Act as fiscal agent for other grants, monitor grant activity and prepare information for these claims.
• Post, reconcile and balance transactions in general ledger system.

(10%) Purchasing Order Processing

• Enter and reconcile purchase orders daily.
• Verify the accuracy of purchase order request information including accounting strings.
• Close completed purchase orders daily.
• Validate and reconcile year end encumbrances for all funds.

(10%) General Duties

• Develop and maintain accounting procedures for all functions of position.
• Perform all necessary testing for program changes in computerized systems and for all participants of fixes, patches, and upgrades.
• Coordinate work with other ERP staff and solve problems or issues.
• Prepare reports and reconciliation(s) for auditors.
• Responsible for other accounting duties and back up as assigned.

EDUCATION AND EXPERIENCE

• Associate degree from a regionally accredited college or university in a related discipline required.
• Two to three years of related occupational experience required.

CERTIFICATIONS, LICENSURE, REGISTRATION:

• None

KNOWLEDGE, SKILLS, AND ABILITIES:

KNOWLEDGE

• Knowledge of Lakeshore's mission, vision and strategic direction.

SKILLS

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Effective interpersonal skills and customer service skills.
• Strong critical thinking and problem-solving skills.

ABILITIES:

• Adapt quickly to new and changing technology.
• Perform work accurately and thoroughly, with a high level of accountability and attention to detail.
• Work independently, as part of a team and/or with minimal supervision.
• Present self in a professional, ethical, and respectful manner at all times.
• Use discretion and maintain a high level of confidentiality.
• Prioritize and manage multiple projects or tasks, maintaining deadlines.
• Establish and maintain effective working relationships and relate successfully with staff, students and people of diverse cultural, social, or educational backgrounds.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment may require multi-tasking.
• The noise level in the work environment is usually moderate.

This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.

CONDITION(S) OF EMPLOYMENT:

• Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.

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